Posts Tagged ‘relationships’

We’re Moving!

strobe-move

Strobe Promotions is excited to announce the move of our new corporate headquarters! Strobe has been blessed with great clients from day one, when we opened our doors just about five years ago. In that short time, we’ve achieved a level of success that is the catalyst for our move to new and bigger offices. We look forward to continuing to work with our clients to deliver world-class marketing solutions in today’s digital marketing landscape. We realize that much of our success is built on the relationships we’ve cultivated, and we can’t wait to begin this new chapter with you.

Our move is taking place today, July 26, 2010, with uninterrupted service for our clients.

Our New Address:
35 Pinelawn Rd
Suite 207W
Melville, NY 11747
Phone: 631-414-7340 (extensions will remain the same)

Fax: 631-414-7339

Our New Address:
35 Pinelawn Road
Suite 207W
Melville, NY 11747
Phone: 631-414-7340 (extensions will remain the same)
Fax: 631-414-7339

Please address all correspondence to the new mailing address beginning today, July 26, 2010. Please note that our original phone number (516-733-1835) will remain active until October 31, 2010, to minimize confusion. Our email addresses, as well as all online destinations (website, Facebook, Twitter, etc.), will remain unchanged and will not be affected by the move. If you have any questions or concerns regarding the move, please do not hesitate to contact us.

We would love for you to come see our new place! If you are ever in the area, there is an open invitation for you to come visit us at our new facility.

How to Run an Efficient Kitchen (or Promotion)

Things can get dicey when working for a valued client and simultaneously dealing with several different agencies on their project, but it doesn’t have to be that way. I’m going against the cliché here, but I think sometimes having too many cooks in one kitchen isn’t a bad thing, as long as you all work together.  With more creative minds, you can end up with a diversified menu that will appeal to any palette.

Working with other agencies doesn't have to be like an episode of Hell's Kitchen

Working with other agencies doesn't have to be like an episode of Hell's Kitchen

Think of it this way, the client is the common priority, so keeping them in the loop is key, but making sure all chefs share their cookware is essential.  So the first thing to do, after the initial introduction of all agencies, is to arrange a follow-up call with only the agencies. This allows all to speak freely and identify everyone’s individual responsibilities.  This will serve to set the expectation among all the players.  Second, come up with a strong promotion together, allowing each agency to utilize their expertise.   Everyone has their own special ingredients to bring to the recipe and this is the time to share.  Third, develop a timeline outlining all deliverables, like a sous chef staging the food preparation.  Last, but most important, present the final recommendation to the client as a team. The best way to work well together is to act like you all work for the same company.  (Essentially, at this point, you do!) And viola, you have your perfect entrée.

Every diner has their favorite food, and every chef brings something different to the table. When all the partnering agencies lend their particular spice to the recipe, it should result in a very tasty dish, baked to perfection and aimed at satisfying the client’s hunger for a successful campaign!

Image source: TV Guide/Fox

How to Become an Excellent Account Manager

myraAccount Management: is it an art or a science? I’m here to tell you that it’s a little bit of both. The key to maintaining client relationships is good customer service, and there are many aspects to customer service that one must master in order to produce a satisfied client. Here are a few key tips and best practices to help make you hone your account management skills:

Know your clients’ businesses

Understand their brand, their marketing objectives and goals. Always be aware of what their competitors are doing.

Think like a brand person

Help your clients meet their needs by providing strategic thinking as an approach to solving their problems.

Be resourceful

When attempting to come up with marketing solutions for your client, don’t always go for the tried and true.  Brainstorm with your team and be innovative.

Be responsive

When your client contacts you, respond to them immediately.  You may not always have an immediate answer to their questions, but you can let them know you are looking into it and will get back to them within a certain time frame. If you are not available to help them at the moment they need you, appoint someone from your team who will be available to address the client’s questions/concerns while you are unavailable.

Develop a relationship with your client

Be friendly! Smile and ask about the kids or the dog.  Show them you are interested.  Remember, people want to work with others that they get along with, rather than those they dislike.

Be organized

Know where your pertinent information is stored and perform your work in a timely fashion and with accuracy.

Communicate

Reach out to your clients even when they are not reaching out to you.  Forward them interesting articles that you think they may enjoy or may be pertinent to their business.

Be proud (in a good way!)

Take pride in yourself and your work. Believe that the service you provide to your client is valuable.

Be accountable

Manage your clients’ expectations. If there are problems, discuss them and be honest!  If you make a mistake, admit it and offer solutions.

Under promise and over deliver!

You shouldn’t promise a client something you know can’t be done.  However, that doesn’t mean you shouldn’t shoot to accomplish it, or something close to it.

Master these customer service techniques and you’ll produce satisfied (and profitable) clients.

Account Management: is it an art or a science? I’m here to tell you that it’s a little bit of both.
The key to maintaining client relationships is good customer service, and there are many aspects to customer service that one must master in order to produce a satisfied client. Here are a few key tips and best practices to help make you hone your account management skills:
Know your clients’ businesses
Understand their brand, their marketing objectives and goals. Always be aware of what their competitors are doing.
Think like a brand person
Help your clients meet their needs by providing strategic thinking as an approach to solving their problems.
Be resourceful
When attempting to come up with marketing solutions for your client, don’t always go for the tried and true.  Brainstorm with your team and be innovative.
Be responsive
When your client contacts you, respond to them immediately.  You may not always have an immediate answer to their questions, but you can let them know you are looking into it and will get back to them within a certain time frame. If you are not available to help them at the moment they need you, appoint someone from your team who will be available to address the client’s questions/concerns while you are unavailable.
Develop a relationship with your client
Be friendly! Smile and ask about the kids or the dog.  Show them you are interested.  Remember, people want to work with others that they get along with, rather than those they dislike.
Be organized
Know where your pertinent information is stored and perform your work in a timely fashion and with accuracy.
Communicate
Reach out to your clients even when they are not reaching out to you.  Forward them interesting articles that you think they may enjoy or may be pertinent to their business.
Be proud (in a good way!)
Take pride in yourself and your work. Believe that the service you provide to your client is valuable.
Be accountable
Manage your clients’ expectations. If there are problems, discuss them and be honest!  If you make a mistake, admit it and offer solutions.
Under promise and over deliver!
You shouldn’t promise a client something you know can’t be done.  However, that doesn’t mean you shouldn’t shoot to accomplish it, or something close to it.
Master these customer service techniques and you’ll produce satisfied (and profitable) clients.

NBA All-Star Weekend 2010

One of the things that I love about my job is that it changes all the time. No two days are alike, and there are always new challenges to take on.  And then of course, there are some days that are much more fun than others.

Strobe handled the Team Xtreme All-Star Sweepstakes on behalf of our client, Pepperidge Farm.  Kids ages 6-13 entered an online sweepstakes, and 4 lucky kids, and their families, won a trip to Dallas, TX to attend the 2010 NBA All-Star game. Strobe helped coordinate the winners’ itineraries at the event, so I was fortunate enough to join them in Dallas.

I was there to ensure that the winner’s experience was everything that Pepperidge Farm wanted it to be. The weather gods were not on our side, so there were a few snags in the winner’s travels.  Eventually, all four families arrived in Dallas.  To add to the fun, Dallas experienced a record- breaking ten inch snowfall upon our arrival!

I met with the families and went over all the events of the weekend. Their prize included tickets to The Rookie Challenge & Youth Jam on Friday night, the All-Star Saturday Night as well as the 2010 NBA All-Star Game.

Pepperidge Farm had also put together a bag for each winner that included some NBA items, new sneakers, and of course Goldfish® crackers. We gave each of the families their welcome packages and I could see the excitement in the kid’s faces.

The other part of their prize was that they got to meet Miami Heat player, Dwyane Wade.  Pepperidge Farm had a Team Xtreme booth at the consumer All Star Jam Session where kids could come and play. Our 4 winners got to meet Dwyane Wade and play basketball games with him while hundreds of onlookers watched.  Our winners were one of the few kids allowed to play with Dwyane and I think it was a highlight of the trip for them.

The winners with Dwyane Wade

The winners with Dwyane Wade

I was there to answer their questions throughout the weekend, and handle any issues that came up. Other than the travel, all went smoothly. We were all at the same hotel, so I saw the kids throughout the weekend. Every time one of them saw me, I’d hear “Hi Sheri” screamed across the lobby. With all the players and coaches etc. at our hotel, it was funny that I was someone that they wanted to see!

John Starks & I

John Starks & I

And this is where more of the fun of my job comes in….I also was able to attend all the NBA events as well as the Dwyane Wade appearance.  I will say at a statuesque 5’2”, I’m often considered vertically challenged. Being with all the NBA folks certainly helped to illustrate this. There were times when players actually didn’t see me and just walked right into me (thank you BJ Armstrong!).

Overall, it was a great weekend. Tiring, yet rewarding. But, I have to say that being a Giants fan, it was very difficult being in “Jerry World” (aka Cowboy Stadium) for the game. All that Dallas Cowboy paraphernalia gave me the willies!

Working (and Playing) as Part of an Integrated Team

They say, “All work and no play makes Jack a dull boy.”  As promotion marketers, the last thing we can afford to do is to create a dull promotion. So, how do we keep the energy high, the ideas flowing and the camaraderie among agencies on the same marketing team strong?

Sometimes simply having fun is the best way to connect an integrated marketing team.  In our world of promotional marketing, we often collaborate with other agencies to help build a promotion. I was lucky enough to be a part of a team building experience while working on a client’s promotion with multiple additional agencies. The promotion targeted children ages 6-13 and encouraged these children to “be active.”  Everyday a child could go to the website and enter their “play time” from that day to get an entry into the sweepstakes. On the site we suggested classic games like kickball or soccer for example, but any outdoor activity will do!

dodgeballIn the interest of helping our team to bond, the 4 agencies along with the client organized a “Game Day,” an opportunity for team members to get active and play as well. If you can imagine, the group was made up of about 45 people. We split into 3 teams and took turns playing soccer, kickball, and dodge ball, ending the day with a three-legged race. I have not played these games since I was 11 years old at sleep-away camp. The competitive child in me showed her energetic face once again! We all felt like a bunch of kids running on the field, quickly forgetting about the hustle and bustle of our everyday lives and traded in our coffee mugs for fruit punch juice boxes and our high heels for sneakers.  It was a truly fun day, and made for a terrific team bonding experience!

This past summer, our “Game Day” was the perfect way to make friends out of coworkers, put a face to a voice on the other end of a conference call, and simply just to have fun!  Much like the team-building experience we had with these games as children, adults like us rely on classic games like kickball, soccer and dodge ball to help find a connection and build on professional working relationships. Outdoor team games like these are high energy, safe and inclusive activities that seem to be tailored for just such occasions. Elements of teamwork and competition are built into these team-building activities where participants share experiences with each other in an environment which is fun and stress-free. Feelings of camaraderie and the sense that “we are all in this together” are inspired and an upbeat outcome tends to emerge naturally as a result of people having fun together.

This team-building experience has helped this squad of multiple agencies and brand representatives to get better acquainted, build trust, improve communication and most importantly, learn how to solve problems as a group. Today, though the promotion ended and though it may be the 99th planning conference call of the week, I know that the group on the other end of the line will work just as hard as I do to make sure future promotions run successfully and smoothly, knowing that we really are all in this together!

[image: life is good]

Time Management Across Time Zones

strobe time zones copyAs a full-time member of Strobe’s headquarters in New York, I was recently designated a liaison between our East Coast and West Coast operations, to ensure that both offices are in sync and that our promotions run smoothly. When I was first presented with this new role, I must admit that I was nervous; I wasn’t sure what the task at hand would require. I learned after only a couple of weeks that with proper time management skills and open lines of communication with my colleagues across the country, that it is actually beneficial to work in a time zone that is three hours ahead of theirs.

Now, some might think that working with a schedule that is three hours ahead could be confusing and uncoordinated. When the timing is off and you need something right away, it can be frustrating, but when you plan ahead and your lines of communication are intact, the time zone difference is extremely beneficial to both parties.  For the East Coast, it allows for us to work on projects/tasks for an extra three hours before the work day starts in California (it’s also great when the client is on the West Coast too!) while the Left Coast has an extra three hours of work time after the East Coast has gone for the day. When there is extra work to be done, this time difference can be helpful; it allows for additional hours to be put in across the board and totals an almost 12-hour workday!

The most important aspects in running a successful bi-costal project are excellent communication and preparation skills. Both parties need to know each other’s schedules (an Outlook calendar is a tremendous help!) and must be able to clearly define what roles each will play on a per project basis. An effective tool for this is a timeline of the current project(s) that clearly defines the responsibilities of all parties involved (including the client) and deadlines that need to be met, specifying the time and the time zone of that particular deadline. This way, there are no surprises and everyone is on the same page. Once roles are defines and schedules are discussed, its smooth sailing.

It wasn’t until I had spent some time visiting my colleagues across the country that I realized how lucky we both were. I have had the daily pleasure of working closely with people that are 3,000 miles away. I look forward to developing our cross-country relationships and discovering new ways to improve time zone time management more effectively.

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Strobe is hiring! Want to join our East Coast team? We’re looking for a Manager, Client Services & an Account Executive. Check out our job listings for more information.

“I Can See Clearly Now:” My Perspective in the Agency-Client Relationship

Greg PedoneOn a recent flight for a business trip I had five hours to take some time to think because I was unplugged, no phone calls and no emails (I have to admit it was a nice change).  As I began to unwind and eat my peanuts, I started to think about the holidays approaching and the new year.  In 2010, I will begin my third year on the agency side of marketing after spending fifteen years on the client side.  My experience on both sides has given me a valuable perspective of how to maximize the relationship for all parties involved.  Like any relationship, it will evolve over time and that evolution depends on the actions and commitments of both parties involved.  To start, it depends on what lens you are looking through.  But at the end of the day, no matter if you are on the client or agency side, your main priority is to do what is right for the consumer.

Throughout my client-side experience I always welcomed and treated our agencies as part of our team and a true partner.  I witnessed others who would treat their agencies as more of a vendor that was brought on to do a certain task.  They seemed to want to control the agency and make sure the agency knew they were the boss.  That always amazes me because you never can get the best work from an agency if you don’t treat them with respect and allow them to get immersed in your brand, your culture and your business.  Agencies are brought in because they have a particular expertise that provides value to the brand such as advertising, promotions, branding or direct marketing.  Like strong leaders, successful clients recognize where they need help and delegate responsibilities to the right agency.

My first two years on the agency side (a.k.a. “The Dark Side”) have opened my eyes to a whole new world, one which requires patience, persistence and a jovial personality.  As the marketing world continues to evolve, agencies try to stay ahead of the curve to help inform their clients of the next best thing since sliced bread. Our updated perspective comes from how and where we apply those fundamentals to this new media environment and consumer-centric culture.  From the agency side, I think we can all get better at providing more value to our clients than just delivering on what is asked of us.  We need to keep up to date not only on our clients but their competitors and their industry at large.  We owe it to our clients to manage their expectations appropriately and push back when necessary.

Now let’s talk about what really matters for this relationship between a client and agency to be successful.  At the end of the day it’s all about doing what’s right for the consumer.  Sometimes clients talk too much about “our brand,” while agencies focus on “our experience.”  Both clients and agencies need to take a step back and realize that they are both working for the consumer.  As a parent with two girls in grammar school, I like using the analogy of the relationship between me, the teacher and my daughter (the student).  At the end of the day, both the teacher and I need to partner to help my daughter (the student) succeed.  This is the same type of partnership clients and agencies must have to do what’s right for their consumer.  So the best vision of the consumer comes from the depth perception achieved by looking at them through the brand’s eye and the agency’s eye together.

Jackie RobinsonAnd remember; let’s keep our work all in perspective as there are more pressing issues in our lives and our world today.  As we are in the midst of the baseball playoffs, I thought this quote from the great Brooklyn Dodger, Jackie Robinson, was appropriate:

“A life is not important except in the impact it has on other lives.”